8 Traditional Office Tools you can replace with AI

Category: News Published: Tuesday, 14 November 2017 Written by Super User

Link to Video

Artificial intelligence (AI) is predicted to eliminate over a million jobs in the next few years, potentially replacing lower level positions like administrative assistants with humanoid robots or voice assistants.

But in the nearer future, fresh AI-driven software and products are also moving to eliminate non-human elements of the workplace by replacing traditional office tools, including both physical products and everyday electronic processes.

Why should businesses switch from the tried-and-true to emerging technology? Many of the experts TechRepublic talked to said the AI options streamline business practices, making their adopters work smarter instead of harder.

"Whatever [business leaders] use now, no matter how good it might be right this minute, will need to adapt to changing conditions and requirements," said Mike Fitzmaurice, vice president of workflow technology at Nintex.

Here are eight AI-driven options that could replace traditional office products for businesses.

1. Scheduling: Workloud

Workloud's end-to-end, cloud-based workforce management software takes scheduling from paper or Excel and moves it to the cloud. Everything from clocking in and out to monitoring employee absences is fully digitalized.

 

Schedules and timesheets are accurate, created easily, and accessible through the service's web, tablet, and mobile apps. The software can also be used for absence management.

"They'll get more features and functionality, along with better service through a true partnership, for no extra cost, and in most cases, even less cost," said Tommy Schroeder, the vice president for business development. "We're trying to make this as big of a no-brainer as possible."

2. Employee talent: Nexus AI

Using AI and organizational behavior science, Nexus AI can be used to replace internal spreadsheets and databases designed to monitor human capital.

By mining employee attributes and experiences, the software can recommend who would be best for a project. The software also collects reviews after projects to better predict successful employee-project matches.

The end result is better performing teams with more engaged workers, which leads to fewer costs, according to CEO Phil Alexander. Alexander said traditional options rely on limited information, leading to extra spending and poorly-matched work.

"Better teams and more meaningful work leads to better productivity," Alexander said. "We are building a platform that allows companies to collect continuous feedback data of employees as part of the team construct, and mining that data to predict which employees combine together to make a better team."

3. Timesheets: Allocate

Allocate's cloud-based timesheet software replaces, in CEO David Flatow's words, "soul-sucking manual entry timesheets."

 

Using AI and machine learning, the software registers an employee's computer activity throughout the day. The data, which can also pull information from email and calendars, is used to suggest timesheet entries to reflect a more accurate amount of time an employee spent working. The employee can review and revise as necessary.

However, the software doesn't spy on or monitor employees. The data is only available to each employee, while others in the company can only see the timesheet's output, which Allocate said would be the same information available if a manual sheet was used.

Flatow said replacing manual timesheets with Allocate has three advantages: More accurate time entry, project analytics, and "'unsucking' the work experience."

"Procrastination and manual time entry seem to go hand-in-hand," Flatow said. "Anyone who uses a traditional time entry system is hostage to these realities."

4. Hiring: Vervoe

The traditional hiring process is "slow, biased and inaccurate," according to Vervoe CEO Omer Molad. By removing humans from the beginning stages of the process, it can become faster and more fair, and result in better hires.

Vervoe's software automates the hiring process, using online simulations instead of manual screenings and interviews. Using the software, employers can include tasks in a job application, allowing job candidates to show technical skills that may be necessary for a job.

Employers can't rule out candidates until they see how the candidate performs, eliminating bias that occurs in the resume reading stage.

"Too much time is spent on trying to decide who to interview based on résumés," Molad said. "This results in employers having to waste time on the wrong people, or potentially miss out on the hidden gems. Bias plays a large role because employers are often drawn to people who are like them."

Both sides also automatically receive updates about each other's steps, reducing the amount of time it takes to keep applicants updated about their position in the hiring process.

5. Windows: View Dynamic Glass

View Dynamic Glass upgrades the standard static, unchanged glass window, using intelligent, charged glass to create a window with multiple tint shades. Windows with this glass can adjust to let in the right amount of light while blocking 99% of UV light, according to chief product officer Rahul Bammi.

"'Static' glass has been the status quo in building design for centuries, but has never been optimal. In fact, people use blinds to counteract the very purpose of windows today. Blinds have acted as a workaround to the inherent issues of static glass. We believe there is a better way to design buildings by incorporating all of the benefits of windows without the downsides—excessive heat, glare, and constantly needing to adjust blinds," Bammi said.

The end result? Reduced lighting and HVAC costs, natural sunlight for more happy and productive employees, and no sometimes-annoying blinds.

6. Document storage: iManage

By using AI to read and analyze business and legal documents, iManage Extract can store all of the important document-based information in the cloud.

The severe reduction in print-outs means less paper and ink, fewer products like binder clips and boxes to store and organize all of the paper, and more employee time freed up from not needing to manually sort through every document.

"Legal professionals' morale in the industry can suffer when they are pushed into performing such dull, repetitive tasks like sorting through and coding documents by hand," said Peter Wallqvist, vice president of strategy. "With AI tools to automate those duties, lawyers can focus on more meaningful projects and boost the business's and clients' success as a result."

While focused on law firms, businesses that have a lot of unstructured data in documents may also be able to use the service to free up employee time and save on printing costs.

7. Scanners: Adobe Scan

While documents are moving to the cloud more and more, sometimes a physical copy of a document still needs to be scanned using a bulky office scanner. Adobe Scan, an app that condenses a scanner to the size of a smartphone, can rid offices of the need for an in-house scanner.

Users can download and open the app, then hold their device over whatever they need to scan. Adobe Sensei then turns the scan into a PDF, and sends it to the Adobe Document Cloud. The app can transform any image into digital text that can then be searched and used electronically.

The app streamlines the scanning process, making scans cleaner and more immediate. For businesses already using Adobe services, the app makes documents easily accessible. Documents can also be quickly signed using Adobe's e-signature feature, Adobe Sign.

"Replacing a large piece of traditional hardware like a scanning machine with a lightweight smartphone app meets the remote workers and the modern workplace, drastically improving workflow and productivity," said Lisa Croft, group product marketing manager for Adobe Document Cloud.

8. Landline phones: RingCentral

While landlines in homes are increasingly less common, the same cannot be said for offices. But using chatbots and AI integrations, RingCentral is trying to replace traditional office landline phone systems.

The platform offers over 100 integrations, including one for Alexa that lets employees check their voicemail, and a Gong.io option that listens to call recordings to find traits of successful employees than can be used in training. An add-on for Gmail lets users switch from emailing back and forth to a voice session without needing to look up contact information.

RingCentral is easy to adopt and use in the workplace, and is more customizable than standard phone systems, said David Lee, vice president of platform products. Compared to the traditional option, the cloud-based option is "future-proof," Lee said.

Source: TechRepublic

Hits: 120
  • Sat
    Feb
    03
    2018

    QITC

    The students of the College of Computer Studies regularly hold the Quantum Information Technology Convention (QITC) and this year they are h...
  • Wed
    Jan
    31
    2018

    Congrats to Mam Cyn and Mam Amor

    The university held its annual service awards to honor Xavier Ateneo employees who have stayed for 5,10,15,20,25,30 and beyond years. We are...
  • Sun
    Jan
    28
    2018

    Congratulations to our KSSR awardees

    var loadAsyncDeferredFacebook = function() { var d = document; var s = 'sc...
  • Tue
    Nov
    14
    2017

    8 Traditional Office Tools you can replace with AI

    Link to Video Artificial intelligence (AI) is predicted to eliminate over a million jobs in the next few years, potentially replacing lower...
  • Sat
    Sep
    09
    2017

    College Intrams 2017

    #Redefining Excellence The opening of the College Intramural Games is always marked with excitement. It is because of the Cheer dance compe...
  • Sat
    Sep
    09
    2017

    Microsoft Innovative Educator Expert (2nd time)

    http://www.xu.edu.ph/xavier-news/63-2017-2018/2810-xavier-ateneo-compsci-faculty-named-microsoft-innovative-educator-expert-anew ...
  • Sat
    Sep
    09
    2017

    1st ever IS Internship pinning ceremony

    April 29, 2017 var loadAsyncDeferredFacebook = function() { var d = document; ...
  • Sat
    Sep
    09
    2017

    1st ever CS OJT pinning ceremony

    April 7, 2017     var loadAsyncDeferredFacebook = function() { var d = document; ...
  • Sat
    Sep
    09
    2017

    How to win the war against ransomware

    Click the link to learn how to win the war against ransomware. http://docs.media.bitpipe.com/io_13x/io_138335/item_1558761/win-the-war-agai...
  • Tue
    Jan
    31
    2017

    2 CS groups' proposals were awarded KSSR

    var loadAsyncDeferredFacebook = function() { var d = document; var s = 'sc...
  • Tue
    Jan
    31
    2017

    14th ICCF at MSUIIT Iligan City

    Last year's ICCF was quite different in that we were waiting for a long time for the event to happen. It happened on November 23, 2016. This...
  • Sun
    Aug
    21
    2016

    Maria Ramila Jimenez from [Xavier University Ateneo de Cagayan/CDO City] Selected as Microsoft Innovative Educator (MIE) Expert

     Maria Ramila Jimenez from [Xavier University Ateneo de Cagayan/CDO City] Selected as Microsoft Innovative Educator (MIE) Expert Recogn...
  • Wed
    May
    25
    2016

    Enrollment Process

      var loadAsyncDeferredFacebook = function() { var d = document; var s = ...
  • Sun
    May
    01
    2016

    Official List of Officers

    Here are the list of the accepted applicants for the Computer Studies Student Council Staff Hiring. Congratulations and thank you for cho...
  • Mon
    Apr
    25
    2016

    #XCEL2016 Now Hiring!

    It's never late to join the ‪#‎XCEL2016‬ team! The registration is still open for developers, creatives, student services, formation and i...
  • Tue
    Apr
    19
    2016

    We Are Hiring!

    Another year of sharing magic has come!Let us again participate and involve for our student body!Let us again challenge ourselves to devel...
  • Mon
    Mar
    21
    2016

    Graduation: Batch 2016

    The Baccalaureate Ceremonies were very memorable and significant for the CCS graduates. The convocation program which followed the mass was ...
  • Mon
    Mar
    14
    2016

    CCS Seniors Tribute

    Congrats to our seniors who will march this March! Contact Isabella Gillian Alvarez and Patrick Leonero Saluta-Gum for your payments. Dead...
  • Sun
    Feb
    07
    2016

    XU Lean Startup Boot Camp

    REGISTRATION Link: http://goo.gl/forms/tkE8PbQ1gE XU Lean Startup Boot Camp is an event open to all innovative students of Xavier Universi...
  • Thu
    Jan
    21
    2016

    Photoshop Workshop

    Have you been planning on working your way through the concepts Photoshop but you don't know exactly where to start? Well, here's your cha...
  • Fri
    Jan
    15
    2016

    QISC 2016

    QISC Events for Day 1 (Jan 16): Microsoft Paint Competition (for Grade School)Adobe Photoshop Competition (for High School)Java Programmin...
  • Fri
    Jan
    01
    2016

    Happy New Year!

    Let us celebrate the New Year with peace and joy! Happy New Year Everyone! Let us together create new and exciting memories this 2016. ...
  • Mon
    Nov
    23
    2015

    Holy Mass

    var loadAsyncDeferredFacebook = function() { var d = document; var s = '...
  • Fri
    Nov
    20
    2015

    IDEASPACE

    var loadAsyncDeferredFacebook = function() { var d = document; var s = 'sc...
  • Sun
    Nov
    15
    2015

    Kinauyukan

    var loadAsyncDeferredFacebook = function() { var d = document; var s = '...
  • Fri
    Oct
    23
    2015

    Step-by-Step Enrollment Process

    var loadAsyncDeferredFacebook = function() { var d = document; var s = '...
  • Tue
    Oct
    20
    2015

    Asian Youth Leaders Travel and Learning Camp (AYLTLC) 2016

    To the Xavier University community:   Warmest greetings from Asian Youth Leaders Travel and Learning Camp (AYLTLC) 2016   It is our 5th ...
  • Thu
    Oct
    08
    2015

    Globe Game Changer Challenge

    The Globe Game Changer Challenge is the premier digital innovation challenge that calls for the country’s top students to create game-chan...
  • Mon
    Sep
    28
    2015

    13th Iligan City Computing Fair

    Sept. 16-18, 2015. Three days of fun and joyful activities were prepared by the School of Computer Studies of MSU-IIT in Iligan City with th...
  • Wed
    Sep
    23
    2015

    CS E-Sports Game Dev StartUp

    Are you a gamer? Then get ready to showcase your gamer skills! XCEL will hold an eSports event this Saturday, September 26, 2015. Play NBA...
  • Tue
    Sep
    22
    2015

    IT Tutorial 2: Game Development Seminar

    Brace yourselves, future game developers! XCEL presents you "GAME DEVELOPMENT SEMINAR". The GAME DEVELOPMENT SEMINAR intends to teach Comput...
  • Fri
    Sep
    18
    2015

    2015 Cheerdance Competition Champions

    It has been 5 years and in 5 years, the CCS iWizards has risen to victory. CHAMPIONS in the recently concluded cheerdance competition last S...
  • Sat
    Sep
    12
    2015

    iWizards Champion

    var loadAsyncDeferredFacebook = function() { var d = document; var s = '...
  • Thu
    Sep
    10
    2015

    Bugbusters Comic Design Contest

      Computer Studies students! Showcase your creativity with Bugbusters Comic Design Contest! Create your own comic based from the official...
  • Wed
    Sep
    09
    2015

    Intramurals Cheerdance Competetion

    var loadAsyncDeferredFacebook = function() { var d = document; var s = '...
  • Tue
    Aug
    04
    2015

    CS & ISC Midterm Tutorials (First Semester)

    Poster created by Marc Reyes of XCEL Creatives Team Having difficulty in your CS or IS subjects? The Computer Studies Midterm Tutorials i...
  • Tue
    Jul
    28
    2015

    2015 Lean Startup 101 Bootcamp - CDO

    The DOST-ICT Office seedph and the Philippine Software Industry Association (PSIA) - Spring.ph organized the Lean Startup 101 Bootcamp Wor...
  • Thu
    Jul
    16
    2015

    COCPO Website Now UP

    COCPO has been a partner of XU CSLP for some time now. Our CS students had huge crime mapping system and website projects. Now the COCPO web...
  • Mon
    Jul
    13
    2015

    College of Computer Studies General Assembly

    Concept and poster design by Marc Reyes of DepComm (CSSC) The College of Computer Studies will conduct its first College-wide assembly on...
  • Mon
    Jul
    13
    2015

    Git Seminar

    Do you want to learn a new version control system for your programming projects? var loadAsyncDeferredFacebook = functi...
  • Thu
    Jul
    09
    2015

    College Shirt Now Available!

    var loadAsyncDeferredFacebook = function() { var d = document; var s = '...
  • Fri
    Jul
    03
    2015

    Dula Ta, CompStud!

    Concept and poster design by Marc Reyes of DepComm (CSSC) Fun and excitement we bring to you as we hold our first ever Dula Ta, CompStud!...
  • Sat
    Jun
    27
    2015

    CCS bags 1st and 2nd place in the Geek Wars

    Geek Wars is a tech trivia quiz participated by students from different schools and professionals. It was organized by Startup CDO, CDO ICT ...
  • Tue
    Jun
    16
    2015

    XCEL Book Drive

      var loadAsyncDeferredFacebook = function() { var d = document; var s ...
  • Fri
    Jun
    12
    2015

    CS Got Talent

        var loadAsyncDeferredFacebook = function() { var d = document; var s...
  • Wed
    Jun
    03
    2015

    CCS ORSEM

    Welcome freshies! May the odds be in your favor! var loadAsyncDeferredFacebook = function() { var d...
  • Sun
    May
    24
    2015

    OJT 2015

    The OJT program of the College is one of its best features. This year the OJT coordinator is Mr. Jun Rangie Obispo. He has visited some of o...
  • Sun
    May
    24
    2015

    Engineering Design Lecture

    Last May 16, 2015 at 9 am, a few faculty from the Chemistry department and Computer Science gathered to listen to Professor Vivek Subramania...
  • Fri
    Mar
    27
    2015

    76th Commencement Exercises

    Xavier University will hold the Graduation ceremony for the College of Computer Studies on March 28, 2015, Saturday at the XU Gym. This will...
  • Fri
    Mar
    27
    2015

    Seniors' Tribute

      Congratulations CCS batch 2015. Here is Sir Rangie's parting message during the seniors' night. It has been more or less four years si...
  • Fri
    Feb
    13
    2015

    CCS Monthly Meeting

    The CCS monthly meeting is postponed to Feb. 20 Friday  var loadAsyncDeferredFacebook = function() { ...
  • Fri
    Feb
    13
    2015

    CCS hogs CSLP awards

    XU's KKP SIO in cooperation with RSO recently held the 5th Service Learning Summit last Feb. 10-12 at Faber Hall Nursing Amphitheater. Once ...
  • Thu
    Jan
    22
    2015

    CCS Monthly Meeting

    CCS Monthly Meeting @ 1/22/2015 var loadAsyncDeferredFacebook = function() { var d = document; ...
  • Mon
    Jan
    05
    2015

    Return of Regular Classes

    Balik eskwela na naman~ var loadAsyncDeferredFacebook = function() { var d = document; ...